Posted in New Features | Tagged as: delimited text, endorse, export, imaging, load file, metadata, oll, readysuite, trial director | No Comments »
ReadySuite 3.1 is now available, including minor bug fixes, enhancements and new Trial Director support.
Using ReadySuite, you can now import a Trial Director load file (OLL) and export it to any of the supported formats. As with other supported formats, verification options like checking all referenced files exist can be ran against the OLL file. Adding support for the OLL format lets us provide a neat package for preparing your images and OLE records for trial. As described in an earlier post, ReadySuite supports numbering exhibits for trial and exporting multi-page images to single page (tiff/jpeg).
We’ve made some significant enhancements to the Import Delimited Text wizard, adding the ability to automatically detect the qualifier, delimiter and file encoding. If the detection fails, you can still manually specify the correct settings or choose from a list of common combination’s. Additionally, we’ve incorporated support for reading tab-separated files (tsv) with a bit more ease.
Additional options have been added to the endorse and stamping process. Originally, users were given the option to add white space to the top and bottom of pages only. We’ve now included the ability to add more white space to the left and right side of pages. This is an important option to have as endorsements can run vertically down and up a page.
Along with more control over added white space, you can now specify if you want to maintain the original page size or allow the page size to be extended. For example, if you’re adding 0.5” to a page that is already 8.5” x 11”, you can choose to keep it at the original size or allow it to extend to 8.5” x 11.5”. Other options now allow you to adjust the margins in each of the nine quadrants, allowing endorsements to be closer or further from the edge.
Lastly, we’ve updated the export process to allow images to be endorsed on the fly. Previously, the endorse process would override an existing image set.
Head over to the download page to check out these new features and let us know what you’d like to see added or changed in a future release using the comments box below.
Posted in New Features | Tagged as: bates, edd, export, number, preview, readysuite | No Comments »
Document and page level numbering is the latest addition to our Introduction to ReadySuite series. This feature fits nicely with the discussed endorsing and exporting options. Utilizing the new numbering functionality allows users to re-brand existing image sets or create new production image sets. We let you easily create cross reference fields, use custom fields in the numbering scheme, and support a bates counter larger than 18 numerical digits with no limit in the prefix.
In page-level numbering, we divide the numbering scheme into three parts: prefix, separator, and counter. Typically the prefix value is static in content; however, we allow you to use one or more custom fields when building the prefix. For example, if each document being numbered has a field called “ExhNo”, you can use the document’s exhibit number in the prefix of each document. The separator lets you specify a character to put in between the prefix and counter. If no separator is desired, leave it blank.
The counter field allows you to indicate the starting number to use and the amount of leading zeros to pad. Entering “001483” in the counter field will yield 6 digits for each document, starting at 1483 and incrementing by 1 for each page until the end. Additionally, we allow you to reset the counter back to its original starting value for each document. Utilizing this feature lets you number each page in a document separate from the previous document.
In the above illustration, you can see we’ve defined two documents each with a unique exhibit number. Using the exhibit number field in the prefix, with 0001 as our counter and allowing the counter to reset after each document, would yield the above starting and ending exhibit numbers.
Generating cross reference reports is just as easy. At the time of numbering, we let you specify or create new fields to indicate the previous starting and ending document numbers. For example, if you are re-numbering your review set to create a production set, you can save the starting and ending review numbers in fields ReviewStart and ReviewEnd respectively.
As we inch closer towards releasing ReadySuite, we’re looking for a few additional beta testers. Contact Justin Blessing if you’re interested in joining our test team.
Posted in New Features | Tagged as: edd, export, imaging, native, pdf, readysuite, tiff | No Comments »
Moving on with our Introduction to ReadySuite series, we’ll be discussing new features aimed at exporting image and loose native files. From the ground up, ReadySuite is designed to support various image formats including TIFF, PDF and JPEG. Image files can be in either single or multi framed format and added using load files and/or image folders. Additionally, loose native files can be associated with their image counterpart through a delimited text file. Along with these advanced import capabilities, users can now tailor an export designed to meet their delivery requirements.
First up is conversion among image formats. You can use ReadySuite to convert single-page images to multi-page images and multi-page images to single-page images. Images can be saved in TIFF, PDF, PDF/A or a combination of TIFF and JPEG/LZW formats. For example, you can import multi-page TIFF images with LZW compression and export to PDF with color intact. Do you have a need to save color PDF files to a combination of single-page TIFF and JPEG files? All these options are handled by the export wizard. A key feature for ReadySuite was to allow flexibility with image formats, for both imports and exports.
Once the destination image format has been decided, we provide several options for the folder and file naming structure. For example, you can adjust the primary image folder to “IMAGES”, “IMG”, or leave it blank. ReadySuite gives full control on the naming convention. Image files can then be placed under an incremental folder scheme, allowing specified number of files per directory. For example, if you’re exporting 1,000 single-page images with 250 files per folder, folders “001” thru “004” will be automatically created. This is a very basic feature – but on the advanced side, we allow you to merge several fields together to create a directory structure of your choice. If you want image files to be placed under the custodians name and then under the original file extension, so be it. We extend this functionality to file naming. File names can be the original bates number or a combination of any custom fields.
Do your delivery specifications require you to deliver multi-page images with the original Excel spreadsheets? We provide the capability to accomplish this task without manually deleting files and removing entries from load files. Our loose native export functionality allows you to specify document types to exclude or include from the export process. The same advanced folder and file naming options for exporting images can be applied to exporting loose native files.
Other export options allow you to specify the volume name, load file formats, and if the new documents should be added to the grid once complete. Next up, we’ll be discussing new features aimed at document and page level numbering.
