Blog » New Features — Page 2

Changes in ReadySuite 4.0

Posted in New Features | Tagged as: 4.0, delimited text, import, load file, ocr, overlay, path editor, readysuite, recostar, tesseract | No Comments »

Now that ReadySuite v4.0 has been officially released, we want to highlight some of the important changes made in this release.

New Features:
Added ‘OCR Wizard’ utilizing RecoStar and Tesseract OCR engines
Added ‘Create PDFs Wizard’ for creating searchable PDFs using OCR engine
Added ability to create and save projects
Added ability to auto-save projects on a time based interval
Added ability to set field data types (text, memo, date, number, etc) during import process
Added ‘Manage Fields’ wizard for modifying fields and setting export masks
Added preference to parse Summation field data types or import only as ‘Text’
Added option to specify the ‘DOCID’ field when exporting load files
Added page level information: TIFF Compression, Width (in.), Height (in.), DPI
Added wizard for ‘Import Text Files’ to associate image sets with text files
Added ability to overlay images, text, and/or natives to documents already imported
Added record number output (;Record 1) for Summation load file export
Added ‘Open Output Folder’ links to wizards generating output
Added ‘Path Editor’ for globally editing existing document paths
Added advanced numbering to import wizards with identifier preview
Added preference to disable Page Rows in grid to improve performance/memory usage
Added ‘Memo’ as field data type to improve performance/memory usage
Added ‘Output bad records’ when importing delimited text files
Added check resources option when importing delimited text files
Added ability to parse multi-page and single-page files from a Summation briefcase
Added prompt to save project file when closing application
Added ability to create and delete custom fields using ‘Modify Fields’ dialog
Added ability to set the internal ‘DOCID’ field to a custom field
Added export mask to Number, Date and Boolean fields to change output format
Added page timeout to config settings for RecoStar OCR engine
Added project name and save status to title bar
Added ‘Link In Place’ option when exporting delimited text file
Created 64-bit version – available for download by request
Wizard for ‘Import Delimited Text’ can now populate new fields (useful for importing a “tag list”)
Wizard for ‘Number Documents’ can now track counters by their unique prefix
Wizards for importing Images, Text, Native and Load Files are more streamlined

Important Changes:
Changed folder browser in Wizards to sort alphabetically
Improved warning messages generated by various wizards
Improved error handling in ‘Import Delimited Text’ wizard
Improved remembering last folder paths for folder and file chooser dialogs
Improved drag/drop functionality to remove lock in Windows Explorer
Improved support for creating output with JPEG2000 and JBIG2 options
Improved display of various document and page count numbers
Improved document and page counts in status bar for grid when document set is filtered
Improved ability to sort by field data type in grid
Improved editing fields in grid and metadata panel by data type
Improved ‘Batch Update’ dialog, can search/replace during update and propagate to family
Improved validation of documents during and post import
Improved ability to check for duplicate pages across all imported documents
Improved ability to hash image, text and native files separately
Improved license check with new folder config setting and silent fail option
Improved reading ‘@D @V’ when improperly formatted for Summation DII load files
Improved memory usage and stability throughout application
Improved numbering by prefix
Improved ability to auto-detect file encoding
Improved ability to auto-detect field data types when importing delimited text
Fixed status bar display when document count 6 digits or more
Fixed sensitivity in Find/Replace dialog
Fixed issue where grid disappears under certain circumstances
Fixed crash with toolbar when application left idle for long duration
Fixed numbering documents when value is only in prefix field
Fixed crash with ‘Trim Documents’ wizard when modifying bounds
Fixed project 0kb by saving to temp file first under certain circumstances where saving fails
Fixed rare crash caused by splash screen
Fixed display of installed licenses, added reminder expiration reminder dialog
Fixed grid filter if count is zero after deleting records
Fixed various tab orders in dialogs and wizards

Note that the above list is not a comprehensive list, but includes more of the important changes we’ve made since the last release in October.

OCR + Searchable PDFs

Posted in New Features | Tagged as: images, ocr pdf searchable pdf, text | No Comments »

We’re excited to finally be able to offer our customers an OCR solution that is quick, accurate and easy to use. We partnered with OpenText Corporation, as announced here, which allows us to leverage their RecoStar OCR engine inside ReadySuite. Our OCR functionality will support various languages, searchable-PDF creation, and several image enhancement tools, such as auto-rotation, deskew, half-tone removal, and more.

Upon opening the ‘OCR Documents’ wizard, which handles the output of OCR into text files, users will be presented with several export options. For starters, OCR can be saved inline (that is, in the same folder) with its image file counterpart or exported to a new folder. If files are being saved in a new folder, customization options of both the folder and filename structure is available. OCR can be generated on a per-document or per-page basis. And we’ve included an option to only run the OCR process on documents that do not already have it.

When it comes to producing highly accurate results and factoring in the performance of the OCR translation process, we’ve added several options to tweak the output. For starters, if you know the target language, you can choose from over 30 supported languages. Cleanup and pre-processing options consist of: Auto-Invert, Auto-Rotate, Auto-Border Crop, Conversion to Binary (B&W), Deskew, Despeckle, and Halftone Removal.

The output encoding is adjustable, allowing for ASCII, UTF-7, UTF-8 and Unicode. If you need to add specific page markers to the bottom of each page, such as the bates number and/or page number, we’ve provided that as an option.

On the searchable-PDF creation side, we built the ‘Create Searchable PDFs’ wizard to handle this task. Once you have your data imported – which can be any combinations of existing PDFs, single-page or multi-page TIFF files, and other bitmap files such as JPGs – you’ll just need to specify an output folder.

As outlined above, the same cleanup and pre-processing options are available when generating searchable PDFs. Further, you can choose to export PDF/A compliant files if necessary.

We’re hopeful to have a release ready including this functionality in the next couple of weeks.

Saving Projects

Posted in New Features | Tagged as: data, export, import, loadfile, project, rsp | No Comments »

When we initially released ReadyConvert and the ReadySuite product line, it was developed as a utility for litigation support professionals to quickly import their data (such as load files) to convert, process, validate and export it. As part of the original requirements, there was no need for creating projects.

What we’re learning is more customers want the ability to create and save a project. We’re finding more users of our product include paralegals and attorneys. Further, our litigation and practice support users want an easier way to pass along their instance and session of the application.

So, now, we’re introducing the ability to save a project in ReadySuite. It’s really quite simple. You’ll specify a filename to “Save As” and all the documents in the grid, along with batch settings, and custom fields will be saved to the project file. We get to keep the premise of our product as being simple, easy to use, with no advanced setup.

Because ReadySuite has no database backend – which would allow changes to the project to be saved instantly – we’ve added an auto-save feature. Any changes you make to the project, including field coding edits, can be automatically saved on a time based interval.

Further, projects created with ReadySuite save quickly and are highly compressed. In the image below, we made a project from a DAT file with 40,000 documents. Its original size was almost 13MB. Imported and saved as a ReadySuite project file, it’s less than 4MB.

Note that a project file won’t embed the external resources (e.g. image, text or native files) – these will remain in place. If you need to adjust the paths or reference to these files, you can use the ‘Batch Manager’ to do so.